Adding Speakers

Speakers can be added manually or imported in bulk via Modules > Speakers.

✏️ Adding Speakers Manually

1. Go to Modules > Speakers.

2. Click Add Speaker.

3. Fill out the speaker details:

   • First Name

   • Last Name

   • Email

   • Company

   • Job Title

   • Description – Add a speaker biography.

   • Phone

   • Social Profiles – Add links to social accounts. Icons and links will appear on the speaker entry as added.

   • Profile Picture – Upload a photo. Once saved, cropping and resizing options will appear.

     • Tip: Use square images for consistency. Recommended size: 500x500px.

     • Tip: Use clear, professional headshots with neutral backgrounds for best results.

   • Status – Set to Active or Draft to show or hide the speaker on the website.

4. Click Save to confirm your changes.

📥 Importing Speakers in Bulk

Step 1 – Prepare Your File

1. Download the example bulk import file.

2. Add your speakers into the template.

3. Assign a unique Speaker Code to each speaker (e.g., SP001, SP002).

   • Tip: If you have an existing spreadsheet, copy your data into the template to match the required format.

Step 2 – Upload Your File

1. Go to Modules > Speakers.

2. Click More at the top of the screen and select Import.

3. Click Browse…, select your prepared file, and click Submit.

Step 3 – Select Import Method

Choose one of the following:

• Add New – Only adds new speakers from your file.

• Update Existing – Updates existing speaker records.

• Add + Update – Adds new records and updates existing ones.

Step 4 – Map Your Fields

1. Match each field in Showoff with the corresponding column in your spreadsheet.

   • Left = field in Showoff

   • Right = column in your spreadsheet

2. Click Preview Data to confirm your selections.

Tip: This preview allows you to verify that the right data goes into the correct fields before importing.

Step 5 – Review & Submit

1. Review the summary at the top – it shows how many records will be inserted.

2. Decide what to do with existing entries (keep active or deactivate).

3. Click Submit to finalize the import.

Tip: If you’re unsure, click Cancel on the preview screen to review your spreadsheet before importing.

📸 Speaker Profile Image & Social Media Tips

• Profile Image:

  • Recommended size: 500x500px (square).

  • Use professional, well-lit headshots.

  • Avoid cluttered backgrounds; ensure the face is clearly visible.

  • Rename files with descriptive names, e.g., john_smith_headshot.jpg. This helps with SEO.

• Social Media Profiles:

  • Add links to LinkedIn, Twitter, Instagram, or any relevant platform.

  • Ensure links are correct; broken links can affect user experience.

  • Icons will automatically appear in the speaker profile on your website.

This guide ensures your speakers are displayed professionally, whether added individually or imported in bulk, making your event programme visually consistent and easy to navigate.