Speaker Images: Formats, Sizing & Uploading

This article explains the recommended format and sizing for speaker images, how to upload images manually, and how to bulk upload speaker photos into Showoff using a CSV file.

🖼️ Recommended Speaker Image Format & Sizing

To ensure speaker profiles display consistently across your event website, please follow the guidelines below when preparing speaker images.

✅ Image Requirements (Default Speaker Templates)

• Square images only
  Speaker photos should be square to avoid cropping issues.

• Recommended size: 500 × 500 pixels
  This sizing is optimised for ASP’s default speaker list and entry templates.

• Centre the speaker’s face
  Ensure the speaker’s face is clearly visible and centred within the image.

• Professional headshots
  Use clear, professional photos with neutral or plain backgrounds for best results.

Important:
If you are using a custom speaker list or entry design, image size requirements may differ depending on the specification of your build.
If you are unsure, please contact ASP Support for guidance before uploading images.

🧑‍💼 Adding Speaker Images Manually (One at a Time)

Speaker images can be added manually for individual speakers, which is useful when managing a small number of speakers or updating a single profile.

🧭 Steps

1. Go to Modules → Speakers.

2. Select the speaker you wish to edit.

3. In the Profile Picture field, select Browse.

4. This opens the Media Manager pop-up.

5. Choose one of the following:

   • Select an image already uploaded to the Media Manager

   • Upload a new image by dragging and dropping a file into the Media Manager

6. Select the image to assign it to the speaker.

7. Select Save to update the speaker record.

Tip:
Manual uploads follow the same image sizing and formatting guidance outlined above.

🖼️ Bulk Uploading Speaker Photos (Batch Upload)

For events with a large number of speakers, Showoff provides a bulk import option using a CSV file. This is intended for batch uploads and allows multiple speaker images to be assigned in one process.

✅ Requirements for Bulk Uploads

Before importing speaker photos in bulk, ensure the following:

• All speaker images are uploaded to the Media Manager in Showoff

• Speakers must:

  • Already exist in Showoff or

  • Be created at the same time as the image upload

📄 Required CSV Fields

Create an Excel file containing the following columns:

• Speaker Code

• First Name

• Last Name

• Profile Picture

📋 Preparing Your CSV File

1. Complete the Speaker Code, First Name, and Last Name fields.

2. Under Profile Picture, paste the image URL copied from the Media Manager.

3. Ensure image URLs begin with the Showoff CDN domain, for example:

   https://cdn.asp.events/...

4. Save the file as a CSV.

📐 Image Sizing for Bulk Uploads (Important)

When uploading speaker images in bulk, it is especially important that all images meet the recommended sizing and formatting guidelines.

• Images should be square and ideally 500 × 500 pixels (default templates)

• Faces should be centred to avoid cropping

• Consistent image sizes ensure a uniform appearance across all speakers

• Poorly sized or off-centre images may appear cropped or misaligned once imported

If your site uses custom speaker templates, image size requirements may vary. If unsure, please contact ASP Support before proceeding.

⚙️ Steps to Upload the CSV

1. Go to Modules → Speakers.

2. Select More → Import → CSV File.

3. Choose the CSV file and select Submit.

4. Verify the total record count matches your CSV file.

5. Select an Import Method:

   • Add New Only – for speakers not already in Showoff

   • Update Existing – for updating existing speaker images

   • Add + Update – for adding and updating speakers in one upload

6. Map the CSV fields:

   • Entry Code → Speaker Code

   • First Name → First Name

   • Last Name → Last Name

   • Profile Picture → Profile Picture

7. Select Submit.

8. Select Submit again to complete the import.

⚠️ Important Notes

• 🔑 Speaker Code accuracy is critical
  When updating existing speakers, the Speaker Code in your CSV must match the existing codes in Showoff exactly.

• 🆕 Unique codes for new speakers
  Speaker Codes must be unique when adding new speakers.

• 🖼️ Media Manager required
  All speaker images must be uploaded to the Media Manager before importing.

• 🚫 Do not rename or move images
  Changing image file names or locations in the Media Manager after upload will break the image links in Showoff.