Integrating your Exhibitor Zone with Jonas Events

Overview

ShowOff can integrate with Jonas Events to provide exhibitors with a simple way to access Jonas Events directly from their Exhibitor Zone.

Jonas Events is an event registration provider supporting trade shows, consumer events and conferences with services including event registration, badging and ticketing, onsite registration and exhibitor services.

You can find out more about Jonas Events at jonas.events.

What does the integration do?

The integration provides Single Sign-On (SSO) between the ShowOff Exhibitor Zone and the Jonas Events platform.

ShowOff remains the source of the exhibitor data used by the integration. Exhibitor and contact information should therefore continue to be created, updated and managed within the ShowOff CMS.

Once configured, exhibitors can select the Jonas Events link from within their Exhibitor Zone and be passed directly into the relevant Jonas Events portal without needing to separately enter their company and contact details.

When the link is selected, the integration passes the required exhibitor and Main contact information held within ShowOff to Jonas Events. This allows the corresponding exhibitor record to be created or accessed within Jonas Events using the information managed within your ShowOff platform.

What are the benefits?

• ShowOff remains the central source for managing your exhibitor and contact data
• Exhibitors can access Jonas Events directly from their ShowOff Exhibitor Zone
• Essential exhibitor and contact information is passed from ShowOff to Jonas Events automatically when required
• Exhibitors do not need to manually re-enter the same company and contact information when accessing Jonas Events
• The integration creates a more seamless journey between your Exhibitor Zone and registration services

Where should exhibitor information be managed?

Exhibitor information used by the integration should be managed within ShowOff. ShowOff acts as the source of data that is passed across to Jonas Events.

This means that if information such as an exhibitor's company name, address, contact details or stand number needs to be changed, the relevant information should be updated within the ShowOff CMS.

Keeping ShowOff as the source of this information helps ensure the data used across your website, Exhibitor Zone and Jonas Events integration remains consistent.

What do I need before the integration can be set up?

Before ASP can configure the integration, your event will first need to be set up with Jonas Events and the appropriate integration/API access will need to be available for your event.

Jonas Events will provide an Event Reference for your event. This is a unique reference used to connect your ShowOff Exhibitor Zone with the correct event in Jonas Events.

Once you have received this reference, send it to the ASP team and let us know where you would like the Jonas Events link to appear within your Exhibitor Zone.

ASP can then configure the integration and add the relevant link to your Exhibitor Zone.

What exhibitor information is required?

Each exhibitor using the integration must have at least one contact assigned as their Main contact within ShowOff.

This is important because the Main contact's information is included in the data sent from ShowOff to Jonas Events. If an exhibitor does not have a Main contact assigned, the Jonas Events SSO option will not be available to that exhibitor.

The person logging into the Exhibitor Zone does not need to be the Main contact. Other contacts associated with the exhibitor can access the Jonas Events link, provided that the exhibitor itself has a Main contact assigned.

Data and character limits

Jonas Events applies maximum character limits to some of the information it receives from ShowOff. When maintaining your exhibitor information within ShowOff, the data being passed to Jonas Events should remain within the limits below.

If any information exceeds these limits, it may prevent the exhibitor's information from being successfully passed to Jonas Events. We therefore recommend keeping the information managed within ShowOff within these limits when using the integration.

Troubleshooting

The Jonas Events link isn't appearing for an exhibitor

If the Jonas Events option is available to most exhibitors but is missing for a particular exhibitor, first check whether they have a Main contact assigned within ShowOff.

Without a Main contact, ShowOff cannot provide Jonas Events with the required contact information and the SSO link will not be displayed.

If a Main contact is already assigned, check the exhibitor's information within ShowOff against the Jonas Events character limits above. In particular, check longer fields such as company name, address information, Main contact name and website address.

Which contact's information is sent to Jonas Events?

The details belonging to the contact marked as Main within ShowOff are used when passing contact information to Jonas Events.

This does not restrict access to the Main contact. Other contacts associated with the same exhibitor can log into the Exhibitor Zone and use the Jonas Events link, provided a Main contact exists against the exhibitor record.

Where should I make changes to exhibitor information?

Changes to the exhibitor information used by the integration should be made within ShowOff.

As ShowOff is the source of the exhibitor data being passed to Jonas Events, keeping this information up to date within the CMS ensures the integration uses the correct information.

Next steps

If you would like to use the Jonas Events integration for your event:

1. Speak to Jonas Events about setting up their registration services for your event
2. Speak to your ASP Account Manager to confirm whether the required API access has been purchased for your event
3. Ask Jonas Events to provide the Event Reference required for the integration
4. Send the Event Reference to the ASP team and let us know where you would like the Jonas Events link to appear within your Exhibitor Zone
5. Ensure your exhibitors have a Main contact assigned within ShowOff and that their information meets the Jonas Events character limits
6. ASP can then configure the ShowOff side of the integration and work with you to test the exhibitor journey before it is made available to exhibitors

Once the integration is live, continue to manage your exhibitor and contact information within ShowOff. This remains the source of the data used by the integration and passed across to Jonas Events.

For information about Jonas Events and their registration services, visit jonas.events.