Adding Sessions to a Seminar

Sessions can be added either individually or in bulk.
To begin, go to Modules > Seminars, then select the seminar you want to work on.

Adding Sessions Manually

Click Add New Session and complete the fields below:

• Session Title
  The name displayed on the programme.
• Date
  Optional. Leave blank if not yet confirmed.
• Time (Start and End)
  Optional. Leave blank if not yet confirmed.
• Type
  Choose from options such as Session, Break, or Coffee Break.
  Note: Only Session types are clickable links. Other types are visually styled differently.
• Abstract
  A short summary shown in the programme view. Keep it concise and engaging.
• Description
  Full details displayed in the session view.
• Stream
  Assign one or more streams if applicable. You can also create new streams here.
• Location / Room
  Assign a room. Each session can only have one location.
• Chairperson and Speakers
  Start typing to search or select from the dropdown.
  • Multiple speakers can be added
  • Speakers appear in the order they are added
  • Click the “x” to remove a speaker
• Session Image
  Click Browse to select or upload an image. This appears above the session description.
• Featured
  Tick this to highlight the session.
• Sponsors
  A free-text field where you can add logos, text, or links.
  Sponsors appear at the bottom of the session details page.

Importing Sessions in Bulk

Step 1: Prepare Your File

• Download the example import template - Download an example file for importing in bulk
• Add your session data to the file
• If using your own spreadsheet, copy your data into the template format
• Assign each session a unique ID in the Seminar ID column (for example: SESS001, SESS002)

Step 2: Upload Your File

• Go to Modules > Seminars and open your seminar
• Click More (top right), then select Import Sessions
• Click Browse, select your file, then click Submit

Step 3: Configure Import Settings

Choose an Input Method:

• Add New
  Adds only new records from your file
• Update Existing
  Updates records that already exist
• Add + Update
  Adds new records and updates existing ones

Next, match your spreadsheet columns to the system fields:

• The left column shows system fields
• The right dropdown shows your spreadsheet columns

Match each field accordingly.
If needed, click Preview Data to review your file structure.

Click Submit to proceed.

Step 4: Review and Confirm

• Review the preview page to ensure data is mapped correctly
• Scroll through to double-check field alignment
• A summary at the top shows how many records will be added or updated

If anything looks incorrect, click Cancel to go back and adjust your settings.

You may also be prompted to resolve any conflicts with existing records. Follow the on-screen options to continue.