How can I copy a Library from one site to another?

Libraries can be transferred from one site to another using the built‑in export and import tools. Follow the steps below to complete the process.

Exporting a Library

1. Open the source site
   Access the back office of the site containing the library you want to copy.
2. Navigate to the library
   Go to the specific library you wish to export.
3. Open the export tool
   Hover over More in the top-right corner and select Export.
   This will open the Export page.

Using the Export Tool

The export tool provides two main configuration options: Edit Layout and Edit Filters.

Edit Layout

This option allows you to choose which data fields are included in the export.
You will see a checklist of all available data points. Select the fields you want to include in the exported file.

Edit Filters

Filters allow you to exclude specific entries from the export.
You can create multiple filter rules based on available data fields to refine which entries are exported.

Exporting the CSV File

Once your layout and filters are set:

1. Hover over More again.
2. Click Export to CSV.

A CSV file will be downloaded—by default, it will be saved in your Downloads folder.

Importing the Library

Now that you have the exported CSV file, you can import it into the destination site.

1. Open the destination site
   Access the back office of the site where you want to import the library.
2. Create a new library
   • Hover over Libraries and select Manage.
   • Click Add New in the top-right corner and complete the library details.
   • Once created, click View Entries.
3. Open the import tool
   Hover over More and select Import Entries.
4. Upload the CSV file
   • Click Choose File and select your exported CSV.
   • Set the encoding to UTF‑8.
5. Map the data fields
   You will be taken to a mapping page where you must match the columns in the CSV to the fields in the new library.
   • Set the Import Method to Add New.
   • Ensure each column is mapped to the correct library field.
   • Click Submit when finished.
6. Confirm field value mappings
   A second mapping page may appear to set field values.
   Adjust these as needed and click Submit.
7. Review the data preview
   The system will show a preview of the entries to be imported.
   Carefully review all data, as imports cannot be undone.

8. When everything looks correct, proceed with the final submission.

   The export tool can also be used for most of the other modules.
   Guides for these modules can be found below
   Exporting a seminar programme – ASP Knowledge Base
   Exporting Categories from the CMS – ASP Knowledge Base