Changing the Order of Speakers on a Seminar Session

Speakers assigned to seminar sessions can be displayed in a custom order on the front end of your website. This is useful when sessions include multiple speakers and the default ordering does not match the required running order.

An example of multiple speakers displayed on a session can be seen here:
https://showcase.asp.events/community/seminar-programme

Speaker ordering can be managed in two ways:

• Manually within the CMS

• Through bulk updates using CSV imports

Option 1: Reordering Speakers Manually in the CMS

To manually adjust the speaker order for a specific session:

1. In the CMS, navigate to Modules > Seminars

2. Select the programme you wish to edit

3. Locate and select the session you would like to update

4. Within the session details, find the Speakers field

   • This field allows you to assign any speaker already added to the platform (active or inactive)

   • Only active speaker records will be displayed on the website

5. The order speakers are added in this field determines the order they appear on the front end

   • To reorder, remove and re-add speakers in the desired sequence

6. Save the session

   • Changes will be applied immediately and reflected on the live site

Option 2: Reordering Speakers via CSV Import

For larger updates across multiple sessions, speaker order can be updated more efficiently using a CSV import.

Steps:

1. Prepare your CSV file using the correct speaker import format

   • Requirements and templates are available here:
     https://support.asp.events/hc/en-us/articles/360013209691-Adding-Speakers

2. Locate the Speakers column within the file

   • This column controls which speakers are associated with each session

3. Ensure speakers are listed in the correct order

   • The order in the CSV will dictate the display order on the website

   • Multiple speakers must be comma-separated

   • Speaker codes are recommended over names, as they reduce the risk of typos or duplicate records (e.g., multiple speakers with the same name)

4. Complete the import into the platform

   • In most cases, this should be run as an Update Only import

   • Further best practice guidance can be found here:
     https://support.asp.events/hc/en-us/articles/32855981756829-Speaker-Images-Formats-Sizing-Uploading

5. Once the import is complete, the session speaker order in the CMS will update to match the CSV, and the website will reflect the new ordering automatically

This method is recommended when updating speaker order across multiple sessions at once.

Important: Automated Seminar Feeds

If your website is connected to an automated third-party seminar/session feed, speaker ordering must also be managed at the source system.

Manual changes made in the CMS or via CSV may be overwritten if the automated feed continues to sync and does not reflect the updated order.

If you require further assistance with speaker ordering or session configuration, please contact the support team.