What is a Speaker Code?

A Speaker Code is a unique identifier used to identify a speaker within the platform.

Rather than relying on a speaker’s name (which can be duplicated, changed, or formatted differently), the system uses the Speaker Code as the single source of truth to reliably link speakers to other content such as seminars.

In simple terms:

• The name is what users see

• The speaker code is what the system uses behind the scenes

Why are Speaker Codes important?

Speaker Codes are essential because they:

• Ensure each speaker can be uniquely identified, even if multiple speakers share the same name

• Prevent errors during CSV imports

• Allow speakers to be correctly linked to seminars

• Make bulk updates and imports reliable and repeatable

• Avoid broken or missing speaker assignments when importing seminar data

Without a speaker code, the system has no reliable way to know which speaker should be attached to a seminar during an import.

Where do I add or find a Speaker Code in the Back Office?

Speaker Codes are managed directly within the Speakers module.

To add or view a Speaker Code manually:

1. Go to Back Office

2. Open Modules

3. Select Speakers

4. Open the relevant speaker record

5. Locate the Speaker Code field

6. Enter a unique value (for example: john-smith-01)

7. Save the speaker

Each speaker should have one unique speaker code, and no two speakers should share the same code.

How are Speaker Codes used in CSV imports?

Speaker CSV imports

When importing speakers via CSV, the Speaker Code column is used to:

• Create new speakers

• Or update existing speakers if the code already exists

If the speaker code in the CSV matches an existing speaker code in the system, the record will be updated, not duplicated.

Assigning speakers during a Seminar CSV import

When importing seminars, speakers are assigned using their speaker codes, not their names.

Important formatting rules:

• Speaker codes must be entered exactly as they appear in the speaker record

• When assigning multiple speakers, they must be comma separated

Example:

SP001, SP002, SP003

If the formatting is incorrect speakers may not attach correctly to the seminar.

Best practices for Speaker Codes

• Always use clear, consistent, and unique values

• Avoid spaces or special characters

• Do not reuse speaker codes across different speakers

• Add speaker codes before running seminar imports

• Keep speaker codes consistent between the Back Office and CSV files

Summary

• Speaker Codes are required to reliably link speakers to seminars

• They act as a unique identifier for each speaker

• They are used heavily during CSV imports

• Multiple speakers in seminar imports must be separated by comma + space

• Correct speaker codes prevent import errors and missing speaker assignments