Managing Users in ShowOff

At ASP, you can have unlimited users from your organisation accessing the ShowOff CMS to help edit and manage your website(s). If you'd like to monitor who has access, when they last logged in, and what permissions they hold, you'll need to be assigned as a Super User.

Multiple colleagues can be Super Users—just contact your Account Manager if you'd like additional people upgraded.

🔎 Viewing and Managing User Accounts

Once your account has been upgraded to Super User, you can access and view all users associated with your websites.

How to Access User Information

1. Log into the CMS and go into the back office of any ShowOff website you manage.

2. In the lower-left corner, click your profile thumbnail (this may be blank if you’ve not added a photo).

3. Select Users & Groups.

You will now see a full list of users with access to your website(s).

What You Can See on the User List

• Status indicator

  • 🟢 Active – user can log in

  • 🟠 Expired (after 3 months of inactivity) – user cannot log in

  • 🔴 Inactive – user cannot log in

• Name

• Username (used for logging in)

• Last login date

• Role – controls what they can access

• Group – controls which websites they can access

➕ Adding a New User

To create a new user:

1. Go to Users & Groups.

2. Select + Add User at the top of the page.

3. Enter the required fields:

   • First Name

   • Last Name

   • Email

   • Username

   • Password (you can create a temporary password)

4. Optional fields:

   • Job Title

   • Locale (default: GB)

   • Role (default: Standard)

   • Group assignment (default: access to all sites)

📤 Exporting Users

If you need a complete overview of all CMS users:

• Click Export Users in the top-right corner.

• A CSV file containing the full user list will download instantly.